• USD 490 Board of Education

    Vicki Coash
    Norm Wilks
    Monty Hughey
    Rob Lane
    Heather Nichols
    Tom Storrer
    Sharon Waugh

July 13, 2020
July 13, 2020
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Minutes
Regular Meeting
U.S.D. #490 Board of Education
July 13, 2020
6:00 p.m.


The U.S.D. #490 Board of Education met in regular session on Monday, July 13, 2020, in the Board of Education Office, 124 West Central, El Dorado, Kansas.

These minutes may be approved or amended at the August 10, 2020, BOE meeting.


I. Routine

1. The meeting was called to order by Board President Tom Storrer at 6:00 p.m.

2. Roll Call

Members Present: Tom Storrer, President
Heather Nichols, Board Vice President
Rob Lane
Haley Remsberg
Sharon Waugh
Norm Wilks

Others Present: Teresa Tosh, Superintendent
Melissa Smith, BOE Clerk
Kathy Robertson, Executive Director of Fiscal/Support Services
Julie Jensen, Executive Director of Curriculum
Doug Jensen, Executive Director of Technology

3. Executive Session

At 6:00 p.m. Heather Nichols moved to recess into an executive session for a period of 15 minutes to discuss individual employee performance under KOMA non-elected personnel exception with Board members and the Superintendent present. Sharon Waugh seconded the motion. The motion carried 6-0.

The board returned to general session at 6:15 p.m. with the same people as listed above present.

4. Approval of the Agenda

Sharon Waugh made a motion to approve the agenda and addendum (8a - Coronavirus Relief Fund Resolution, 12a - Executive Session). Seconded by Norm Wilks the motion carried 6-0.



5. Comments from the Public

There were no comments from the public.

6. Recognition

APWA Project of the Year Awards –Sam Binter Tennis Complex selected for Structures Award Small Cities/Rural Counties category

7. Reorganization of the Board of Education for 2020-2021

A. Appoint Board Clerk and Assistant Clerk
On a motion by Norm Wilks and seconded by Rob Lane, Melissa Smith was appointed Clerk of the Board and Human Resources Assistant Sherry Bilson was appointed Assistant Clerk of the Board. The motion carried 6-0.

B. Designate KPERS Representatives
Haley Remsberg made a motion to designate Director of Human Resources Lynda Sharp and Human Resources Assistant Sherry Bilson as KPERS Representatives. Heather Nichols seconded the motion; the motion carried 6-0.

C. Appoint Board Treasurer
Heather Nichols made a motion to appoint Wendy McAdoo as Board Treasurer for the 2020-2021 School Year. Seconded by Haley Remsberg, the motion carried 6-0.

D. Appoint Food Service Program Representative
A motion by Sharon Waugh to appoint Melissa Smith as District Food Service Program Representative was seconded by Norm Wilks. The motion carried 6-0.

E. Appoint Hearing Officer for Free and Reduced Meal Application Appeals
Rob Lane made a motion to appoint Kathy Robertson as Hearing Officer for Free and Reduced Meal Application Appeals. Seconded by Sharon Waugh, the motion carried 6-0.

F. Appoint Local Consolidated Plan Coordinator
Norm Wilks made a motion to appoint DeAnna Pierce, Elementary Assistant Principal, to oversee state and federal program compliance. Seconded by Heather Nichols, the motion carried 6-0.

G. Appoint KASB Governmental Relations Representative
Haley Remsberg made a motion to appoint Norm Wilks as KASB Governmental Relations Representative. Seconded by Sharon Waugh, the motion carried 6-0.

H. Appoint BOE Member as Representative to the Special Education Cooperative Board
Norm Wilks made a motion to appoint Heather Nichols as Representative to the Special Education Cooperative Board. Seconded by Sharon Waugh, the motion carried 6-0.

I. Appoint BOE Member as Ex Officio Representative to Partners in Education Board of Directors
Rob Lane made a motion to appoint Sharon Waugh as the Ex Officio Representative to Partners in Education Foundation Board of Directors. Seconded by Heather Nichols, the motion carried 6-0.

J. Appoint District Freedom of Information Officer
Heather Nichols made a motion to appoint Superintendent Teresa Tosh as the District Freedom of Information Officer. Seconded by Haley Remsberg, the motion carried 6-0.

K. Appoint District Records Custodian
Sharon Waugh made a motion to appoint Director of Information Services Kim Koop as District Records Custodian. Seconded by Norm Wilks, the motion carried 6-0.

L. Set 2020-2021 Board Meeting Dates and Times
Rob Lane made a motion to adopt resolution 21-1 to establish the 2020-2021 BOE meeting dates and times as stated below. Sharon Waugh seconded the motion, and it carried 6-0.

Dates set are as follows (start time of 6:00 p.m. unless otherwise noted):
August 10th, 2020
August 31, 2020 (5:30 p.m.)
September 14th, 2020
October 12th, 2020
November 9th, 2020
November 30th, 2020 (5:30 p.m.)
December 14th, 2020
January 11th, 2021
February 8h, 2021
March 8th, 2021
March 29th, 2021 (5:30 p.m.
April 12th, 2021
May 10th, 2021
June 14th, 2021
July 12th, 2021

M. Appoint Board Representatives and Alternate to Serve on 2020-2021 Negotiations Team
Heather Nichols made a motion to appoint Norm Wilks and Tom Storrer as Board Representatives on the 2020-2021 Negotiations Team. Haley Remsberg seconded the motion. The motion carried 6-0.

N. Appoint Board Representatives to Serve on 2020-2021 School Site Councils
On a motion by Rob Lane and seconded by Heather Nichols, the BOE voted 6-0 to appoint board members to the following site councils:

Skelly Elementary School— Haley Remsberg
Blackmore Elementary School— Sharon Waugh
Grandview Elementary School— Rob Lane
El Dorado Middle School— Heather Nichols
El Dorado High School— Tom Storrer

O. Appoint Board Representative to Serve on the District Leadership Team for 2020-2021
Heather Nichols made a motion to appoint Tom Storrer to serve on the District Leadership Team. Norm Wilks seconded the motion. The motion carried 6-0.

P. Appoint Board Representatives (2) and Alternate to Serve on the Educational Facility Authority of Butler County for 2020-2021
Heather Nichols made a motion to appoint Norm Wilks and Rob Lane to serve on the Educational Facility Authority of Butler County, with Tom Storrer as an alternate. Sharon Waugh seconded the motion. The motion carried 6-0.

8. Approval of the Consent Calendar

Heather Nichols made a motion to approve Part I of the Consent Calendar as stated below. Norm Wilks seconded the motion; the motion carried 6-0.

A. Part I

(1) Minutes, June 8th, 2020 regular meeting
Minutes, June 29, 2020 5th Monday meeting

(2) Financial Reports, enclosures A, B, C
Credit Card Report

(3) Activity Fund Reports

(4) College Course Approval

(5) Board of Education Agenda Item Calendar

(6) E-Rate Award

Sharon Waugh made a motion to approve Part II of the Consent Calendar as stated below. Heather Nichols seconded the motion; the motion carried 6-0.

B. Part II

(1) Rescind Policies from 2019-2020 Minutes not included in Board Policy (Resolution No. 21-2)

(2) Adopt Resolution to Allow Pre-payment of Utility Bills plus claims for food or gasoline associated with co-curricular or extracurricular student activities outside school district boundaries (Resolution No. 21-3)

(3) Adopt 1116-Hour Resolution (Resolution No. 21-4)

(4) Adopt Resolution to Waive Generally Accepted Accounting Principles and Fixed Asset Accounting (Resolution No. 21-5)

(5) Adopt Resolution to Create an Activity Fund at El Dorado High School (Resolution No. 21-6)

(6) Adopt Resolution to Create an Activity Fund at El Dorado Middle School (Resolution No. 21-7)

(7) Adopt Resolution Authorizing the Destruction of Records (Resolution 21-8)

(8) Designate Building Principals as Truancy Officers

(9) Appoint the Executive Director of Fiscal & Support Services as Hearing Officer for Long Term Suspension or Expulsion

(10) Establish Mileage Reimbursement at Federal Rate (57.5 cents)

(11) Establish Petty Cash Limits
The following petty cash fund amounts are recommended for emergency use, such as paying substitute referees:
Central Office $1,500
El Dorado High $1,500
Middle School $1,500

(12) Appoint the Superintendent as District Compliance Officer for federal programs including Title VI, IX, Section 504, and 35.107 (ADA)

(13) Appoint Kathy Robertson, Executive Director of Fiscal & Support Services as Authorized Representative to Federal Surplus Property Center

(14) Designate Intrust Bank as the official Direct Depository and direct the Board Clerk to review/update bank signatures on file

(15) Designate the Butler County Times-Gazette as the Official Newspaper

(16) Adopt Resolution to Allow Journal Entries to Contingency Reserve Funds (Resolution 21-9)

(17) Adopt Resolution to Establish Home Rule (Resolution 21-10)

(18) Approve Title I Parent Involvement Policy


(19) Approve Junior Wildcat Basketball Lease Agreement Renewal

9. District Policy Updates

Copies of the proposed KASB policy recommendations were provided for review and consideration for final approval at the August BOE meeting.

10. El Dorado Sports Foundation Scoreboard Donation Contract

Teresa Tosh reviewed the ESF Scoreboard Donation Contract. Suggested modifications to the contract were discussed. An updated version will be presented for final approval at the August meeting.

11. 2020-2021 Budget

Heather Nichols made a motion to approve publishing of the 2020-21 budget as required and scheduling a special meeting for purposes of conducting a budget hearing and consideration of approval of budget on Tuesday August 11, 2020 at 7:30 a.m. to be held virtually via ZOOM and Facebook Live. Seconded by Rob Lane, the motion carried 6-0.

12. Coronavirus Relief Fund Resolution

The State Finance Council approved the Strengthening People and Revitalizing Kansas (SPARK) Taskforce’s proposal to distribute Coronavirus Relief Funds to educational and municipal entities to meet health and economic challenges posed by COVID-19. Board approval is required to accept the funds.

Rob Lane made a motion to approve the Coronavirus Relief Fund Resolution 21-12 as presented. Seconded by Norm Wilks, the motion carried 6-0.

13. Board Vacancy

A process and timeline to fill the current Board vacancy were presented for consideration.

Sharon Waugh made a motion to approve publication of notice of a board vacancy and that the procedure for making application for the vacancy be made available to interested patrons. Seconded by Haley Remsberg, the motion carried 6-0.

14. School Calendar and Building Start Times

Teresa Tosh provided an update on the district reopening plan process and shared possible scenarios to changes of school calendar and building start times. A special board meeting is necessary to approve the reopening plan.

Rob Lane made a motion to schedule a special meeting on Monday, July 27th, 2020 at 6:00 p.m. at the USD 490 Central Office, 124 W Central, for the purpose of review and approval of the district reopening plan. Seconded by Heather Nichols, the motion carried 6-0.

15. Superintendent’s Contract

Norm Wilks made a motion to approve changes to the Superintendent’s Contract as discussed, extending the contract through the 2022-23 school year. Seconded by Rob Lane, the motion carried 6-0.

16. Executive Session

At 7:47 p.m. Rob Lane moved to recess into an executive session for a period of 15 minutes to discuss
a potential pay increase for 2020-21 school year pursuant to the exception for employer-employee negotiations under KOMA for a period of 15 minutes, to include the Superintendent and Executive Director of Fiscal & Support Services. Heather Nichols seconded the motion. The motion carried 6-0.

The board returned to general session at 8:02 p.m. with the same people as listed above present.

At 8:02 p.m. Rob Lane moved to recess into an executive session for a period of 10 minutes to discuss
a potential pay increase for 2020-21 school year pursuant to the exception for employer-employee negotiations under KOMA for a period of 10 minutes, to include the Superintendent and Executive Director of Fiscal & Support Services. Sharon Waugh seconded the motion. The motion carried 6- 0.

The board returned to general session at 8:12 p.m. with the same people as listed above present.

At 8:12 p.m. Norm Wilks moved to recess into an executive session for a period of 10 minutes to discuss
a potential pay increase for 2020-21 school year pursuant to the exception for employer-employee negotiations under KOMA for a period of 10 minutes, to include the Superintendent and Executive Director of Fiscal & Support Services. Sharon Waugh seconded the motion. The motion carried 6- 0.

The board returned to general session at 8:22 p.m. with the same people as listed above present.

17. Approve USD 490 Personnel Recommendations

Heather Nichols made a motion to approve the following USD 490 recommendations. Norm Wilks seconded the motion. The motion carried 6-0.

Additional Duties
Alisha Cubbage, Bus Driver;

Employment
Marcus Shearhart, EMS Alternative Program Building Aide;

Replacement
Monica Gross, EHS Science Teacher, replacing Angelica Tesch;
Adam McCormick, EMS Assistant Football Coach, replacing Antwan Mays;
Thad McCoy, Blackmore Evening Custodian, replacing Nick Bolton;
Marcus Shearhart, EMS Head Football Coach, replacing Dylan Richardson;

Resignation
Faye Moore, Title I Aide at Blackmore Elementary;
Sheila Scheibmeir, Sub/Summer Custodian;
Angelica Tesch, EHS Science Teacher;

18. Announcements

• Walk-In Enrollment - August 3
• New Teacher Orientation - August 3
• All-Staff Meeting – August 10

II. Adjournment

Board President Tom Storrer adjourned the meeting at 8:24 p.m.

Melissa Smith, Clerk of the Board
USD 490
Butler County, KS

  • Mission Statement


    El Dorado Public Schools

    The mission of USD 490 is to provide comprehensive educational programs and opportunities that:
    Prepare STUDENTS to be successfully engages citizens, employees, and lifelong learners;
    • PARENTS prefer for their children;
    Inspire pride among EMPLOYEES, and;
    • PATRONS are willing to support.


    Adopted November 14, 2016