October 12, 2020
October 12, 2020

Minutes
Regular Meeting
U.S.D. #490 Board of Education
October 12, 2020
6:00 p.m.


These minutes may be approved or amended at the November 9, 2020 BOE Meeting.


The Board of Education of USD 490 met in regular session on Monday, October 12, 2020, at El Dorado High School, 401 McCollum Road, El Dorado, Kansas.

I. Routine

1. The meeting was called to order by Board President Tom Storrer at 6:00 p.m.

2. Roll Call

Tom Storrer, President
Heather Nichols, Vice President
Rob Lane
Haley Remsberg
Roger Smith
Sharon Waugh
Norm Wilks

Others Present: Teresa Tosh, Superintendent
Kathy Robertson, Executive Director of Fiscal Services
Melissa Smith, Board Clerk
Doug Jensen, Executive Director of Technology
Julie Jensen, Executive Director of Curriculum
DeDe Pierce, Assistant Principal and LCP Coordinator
Jim Shum, Teacher
Chad Schuetz, Principal
Christie Henderson, Counselor
Sam, Therapy Dog

3. Executive Session

At 6:00 p.m. Sharon Waugh moved to recess into an executive session for a period of 30 minutes to discuss an individual employee’s performance pursuant to the KOMA non-elected personnel with Board members, the Superintendent and Executive Director of Fiscal & Support Services present. Norm Wilks seconded the motion. The motion carried 7-0.

The board returned to general session at 6:30 p.m. with the same people as listed above present.

At 6:30 p.m. Heather Nichols moved to recess into an executive session for a period of 10 minutes to discuss negotiations pursuant to the exception for employer-employee negotiations under KOMA with Board members, the Superintendent and Executive Director of Fiscal & Support Services present. Sharon Waugh seconded the motion. The motion carried 7-0.

The board returned to general session at 6:40 p.m. with the same people as listed above present.

4. Approval of the Agenda

Sharon Waugh made a motion to approve the agenda and addendum (5a. Score Table Agreement). Seconded by Heather Nichols, the motion carried 7-0.

5. Approval of the Consent Calendar

Norm Wilks made a motion to approve the Consent Calendar as stated below. Haley Remsberg seconded the motion; the motion carried 7-0.

Minutes, September 14th, 2020 Regular meeting
Financial Reports, enclosures A, B, C
Credit Card Report
Activity Reports
Site Councils
Student Transfers
Early Graduation Requests

6. Comments from the Public

There were no comments from the public.

7. Updates

• Blackmore – Principal Chad Schuetz and Counselor Christie Henderson (with Sam the Therapy Dog) provided an update on demographics and shared a video of “A Day at Blackmore” detailing creative ways students and staff have adapted in the age of COVID.

• DeDe Pierce, Blackmore Assistant Principal and LCP Coordinator, provided a review of the State and Federal Programs including Title I, II, IV and V programs, State ESOL and State At-Risk.

• Enrollment Report – Superintendent Teresa Tosh provided unaudited FY21 enrollment numbers, which shows a decrease in FTE headcount of 24.5 students.

8. Central Office Repairs

Kathy Robertson shared that one company has expressed interest in completing the Central Office repairs but cost estimates cannot be provided until a selection for replacement material is determined. Samples will be provided at the next Board meeting for further discussion.

9. Score Table Agreement

Teresa Tosh provided details on the agreement for the El Dorado Sports Foundation to provide funding to purchase a new Digital Scoreboards brand 10’ Jumbo Series (“Score Table”) for the gymnasium.

Norm Wilks made a motion to table this to the November meeting to allow time to discuss options with ESF. Seconded by Tom Storrer, the motion carried 7-0.

Tom Storrer left the meeting at 7:39 p.m. and returned at 7:42 p.m.

10. Reopening Plan

Teresa Tosh discussed the difficulty in managing between the 4 learning models and requested approval to remove Hybrid 1 and 2 and move to on-site and remote options only for families to choose from, effective November 1st. The Hybrid option would remain on the Gating Criteria.

Rob Lane made a motion to eliminate Hybrid 1 and Hybrid 2 options as choices but not from the Gating Criteria, effective November 1st. Seconded by Heather Nichols, the motion carried 7-0.

Norm Wilks left the meeting at 8:09 pm and returned at 8:12 p.m.

Teresa Tosh reviewed current protocol for notifying students and staff of a public health exposure and requested changes to those protocols in accordance with KSDE and KDHE guidance on how information is to be shared between the organizations. Suggested modifications to the notification process were discussed.

Rob Lane made a motion to amend notification modifications as discussed (district notifying health department and student release wording). Seconded by Haley Remsberg, the motion carried 7-0.

11. 2020-21 Negotiated Agreement and MOU

ENEA verified ratification of the proposed 2020-21 Negotiated Agreement.

Norm Wilks made a motion to approve the 2020-21 Negotiated Agreement as presented. Seconded by Rob Lane, the motion carried 7-0.

The USD 490 School District and ENEA agree to enter into a Memorandum of Understanding, which is incorporated into the 2020-21 collective bargaining agreement, to address issues and
unusual circumstances pertaining to COVID-19. Board approval is necessary.

Haley Remsberg made a motion to approve the MOU as recommended. Seconded by Rob Lane, the motion carried 7-0.

12. Approve USD 490 Personnel Recommendations

Heather Nichols made a motion to approve the following USD 490 recommendations, as presented. Norm Wilks seconded the motion. The motion carried 7-0.

Employment
Holly Garner, PreK Aide at Grandview;
Stephanie Landrum, Bus Aide, Sub Driver;

Resignation
Scott Camien, EHS Head Softball Coach;
Chelsey Garland, Sub Nurse;
Leta Kocher, Boys Assistant Soccer Coach;
Luanne Vides, KAY Sponsor;

Replacement
Anna Arpin, Boys Assistant Soccer Coach, replacing Leta Kocher;
Felicia Campbell, Bus Driver, Sub Bus Aide, replacing Doug Mitchell;
Shawn LeHecka, EHS Girls Assistant Basketball Coach, replacing Julie Jones;
Leta Kocher, Boys Soccer Head Coach, replacing Lance Fuller;
Peggy Stewart, KAY Sponsor, replacing Luanne Vides;

Substitute Teacher
Derek Stover;

Termination
Christa Travnichek, Custodian at Skelly Elementary;

13. Executive Session

At 8:29 p.m. Heather Nichols moved to recess into an executive session for a period of 15 minutes to discuss an individual employee’s performance pursuant to the KOMA non-elected personnel with Board members, the Superintendent and Executive Director of Fiscal & Support Services present. Rob Lane seconded the motion. The motion carried 7-0.

The board returned to general session at 8:44 p.m. with the same people as listed above present.

14. Announcements

• October 11-17 National School Lunch Week
• October 16 Homecoming
• October 18-24 National School Bus Safety Week
• October 20 & 22 Parent/Teacher Conferences
• October 25-Oct 31 Red Ribbon Week

II. Adjournment

Board President Tom Storrer adjourned the meeting at 8:47 p.m.

Melissa Smith, Clerk of the Board
USD 490
Butler County, KS