Members Present: Leon Leachman, President Deb Wheeler, Vice President Vicki Coash Dr. Cathy Cooper Monty Hughey Bernie Spradling Tom Storrer Others Present: Sue Givens, Superintendent Norm Wilks, Director of Fiscal and Support Services Jackie Clark, BOE Clerk Tammy Fellers, Middle School Assistant Principal Jim Shum, Lincoln Teacher Robert Risch, High School Teacher Tom McKibban, Patron Scott Ennis, High School Athletic Director Matt Rehder, City Planning Director Allie McKibban, High School Student Julie Clements, El Dorado Times
At 6:30 p.m., Leon Leachman moved to recess into an executive session for a period of 30 minutes for preliminary discussion of acquisition of real property in order to protect the public interest, to discuss attorney-client privileges, to discuss matters of non-elected personnel in order to protect the privacy rights of the individuals to be discussed, and to discuss student matters in order to protect the privacy rights of the individuals to be discussed with Board members, the Superintendent and Director of Fiscal and Support Services present. Tom Storrer seconded the motion. The motion carried 7-0. Norm Wilks left the executive session at 6:48 p.m. The board returned to general session at 7:00 p.m. with the same people as listed above present. Leon Leachman made a motion to return to executive session to discuss matters of non-elected personnel in order to protect the privacy rights of the individuals to be discussed with Board members and the Superintendent present. Bernie Spradling seconded the motion. The motion carried 7-0. The board returned to general session at 7:05 p.m. with the same people as listed above present.
Bernie Spradling made a motion to approve the agenda and the Addendum (Item 13A—Additional USD 490 Personnel Recommendations). Seconded by Monty Hughey, the motion carried 7-0.
Vicki Coash made a motion to approve the Consent Calendar as stated below. Bernie Spradling seconded the motion; the motion carried 7-0. Minutes of the August 8, 2011, Regular Meeting Minutes of the August 22, 2011, Special Meeting Minutes of the September 6, 2011, Special Meeting Financial Reports Credit Card Report Activity Reports 2011-12 Site Council Membership Early Graduation Requests
There were no comments from the public.
• 30+ ACT Score — Allie McKibban • National Forensics League Quarter-Finalist — Allie McKibban • Horizon Award Nominee — Robert Risch
• Extracurricular Programs Report—Tammy Fellers and Scott Ennis EMS Athletic Director Tammy Fellers provided a 4-year trend graph showing increased participation in middle school activities. She said the participation rate is up 7% from last year to a high of 56%. She said the school runs eligibility reports each week on student athletes. She reported that the coaches are doing a good of intervening and helping students where needed. Fellers said that students, parents and coaches have all been made aware of the new concussion guidelines. Finally, she said moving the parent meetings prior to the first practice improved the attendance at these meetings. High School Athletic Director Scott Ennis reported that there are 61 players out for football this fall. He said the last time there were that many participating was in the fall of 2007. He said the freshman and JV football teams have already played more games than last year. Ennis said 26.1% of EHS students are participating in a fall sport. Other highlights of his report include: the support of the large crowd at the first home football game, his weekly updates to coaches, recognition of team and individual GPAs, end-of-season all-school recognition assemblies, coordination between coaches of the three students participating in dual sports, the baseline concussion test that will be administered to all EHS athletes, and the large number of students participating in Debate, Forensics, Band and Music. • Enrollment Report—Jackie Clark Jackie Clark reported that preliminary numbers indicate the district would have a slight decrease in enrollment this fall. She said that on September 20, 2010 the headcount was 2046 and the estimate on September 12, 2011 is 2020. She also provided the numbers by building and grade level. Clark said that 153 students did not return to school in USD 490 this August while the district has 261 students new to the district (includes 98 new kindergarten students and 54 new preschool students).
Pete Cisneros, EHS Industrial Arts Instructor, presented a course proposal for evening use of the EHS woodworking facility by adults (with a minimum of 12 adults enrolled). Fees relative to covering personnel expense and materials are the only charge to participants. Tom Storrer made a motion to approve the Adult Woodworking class as proposed. Bernie Spradling seconded the motion. The motion carried 7-0.
The City of El Dorado voted to extend the neighborhood revitalization plan for an additional year. The BOE must approve participation in the tax abatements affecting the district. City Planning Director Matt Rehder said the City expanded the original plan to the city limits as a stimulus for growth. Vicki Coash made a motion to approve the resolution as presented which extends the City of El Dorado Neighborhood Revitalization Program through September 1, 2012. Deb Wheeler seconded the motion; the motion carried 7-0.
The annual lease agreement for Little League Football was discussed. Board members expressed their support for this program. Tom Storrer made a motion to approve the annual lease agreement for Junior Wildcat Football as presented with the addition that as a routine part of our weekly maintenance the district would paint the lines and numbers on the Blackmore practice field. Cathy Cooper seconded the motion; the motion carried 7-0.
The board of education is authorized to make an annual levy of no more than eight (8) mills for a period for five (5) years for the purpose of financing the district Capital Outlay Fund. Current authorization expires after the 2011-12 Fiscal Year. It was recommended that the Board authorize at the current mill levy of 5 mills, rather than the allowed 8 mills. Tom Storrer made a motion to approve notice of Resolution to Authorize a Capital Outlay Mill Levy for a period not to exceed five (5) years in an amount not to exceed five (5) mills. Bernie Spradling seconded the motion. The motion carried 7-0.
Leon Leachman made a motion to approve the request for waiver of past due fees (not current or future fees) from Phillip and Karen Drake on behalf of their grandson, Cole Drake. Seconded by Cathy Cooper, the motion carried 7-0.
KSA 72-1046b provides that students residing ten or more miles from their attendance center may apply to the board of education of a sending district for authority for such student(s) to be furnished transportation from the pupil’s residence by a receiving district. Deb Wheeler made a motion to approve the request for transportation from Patricia Lawrence, on behalf of Destiny Lawrence and Dallas Gartin. Seconded by Tom Storrer, the motion carried 7-0.
Bernie Spradling made a motion to approve the USD 490 recommendations which include the addendum. Monty Hughey seconded the motion. The motion carried 7-0.
Vicki Coash made a motion to approve the BCSEC personnel recommendations. The motion, seconded by Deb Wheeler, was approved on a 7-0 vote.
• Director of Fiscal and Support Services Report – Norm Wilks Director Wilks reminded the BOE that each year high school students pay a $70 laptop insurance fee. Money collected helps pay for the insurance policy on the student laptops (annual cost of $41,000). He said the administration would like to create a self-insured fund within our textbook fund. He said this would help build a fund to replace the computers and eventually lower costs to students. • Superintendent’s Report – Sue Givens Superintendent Givens said that the administration would like to use the same model as the self-insured laptop fund proposed above to design an instrument rental program for our students—to provide increased fine arts opportunities to all students.
• September 16 – Special Board Meeting (Skelly Elementary Bid Package #4), 12:00 p.m. • September 17 – Kansas Teacher of the Year Banquet @ Wichita • September 24 – Walnut River Festival, 10:00 a.m. - 3:00 p.m. • September 30 – All Schools 2-hour Early Dismissal for Homecoming Parade at 2:00 p.m.