Members Present:       
Jim Waugh, President
Leon Leachman, Vice President
Vicki Coash
Dan Ingalls
Chris Locke
Bernie Spradling
Tom Storrer
 
Others Present:           
Sue Givens, Superintendent
Norm Wilks, Director of Fiscal & Support Services
Jackie Clark, Board Clerk
David Wagner, Director of Operations
Miles Harvey, Lincoln Principal
Denise Johnson, Lincoln Teacher
Morgan Johnson, Flinthills Elementary Student
Robin Nixon, El Dorado Times
Gina Meyer, Middle School Teacher
Jeff Meyer, Patron
Lora Meirowsky, E-NEA
Tessa Heslop, EHS Student
David Herrs, EHS Teacher
David Wagner, Director of Operations
Ron Koppenhaver, Cross Country Coach
Kelly Nuckolls, EHS Student
Molly Milbourn, EHS Student

At 6:30 p.m., Leon Leachman moved to recess into an executive session for a period of 30 minutes to discuss matters of non-elected personnel in order to protect the privacy rights of the individuals to be discussed, and to have preliminary discussion of the acquisition of real property in order to protect the public interest in acquiring property for school district use with board members, the Superintendent and the Director of Fiscal and Support Services present. Dan Ingalls seconded the motion; the motion carried 7-0.

The board returned to general session at 7:00 p.m. with the same people as listed above present.

Vicki Coash made a motion to approve the agenda. Seconded by Dan Ingalls, the motion carried 7-0.

Bernie Spradling made a motion to approve the consent calendar as presented. Seconded by Tom Storrer, the motion carried 7-0.

• Minutes of the September 29, 2008 Special meeting
• Minutes of the October 13, 2008, Regular Meeting      
• Financial Reports
• Credit Card Report
• Middle School Activity Report  
• High School Activity Report
• Nurses Reports
• Parent-Teacher Conference Reports

There were no comments from the public.

• Data Quality Certification Hall of Fame — Jackie Clark
• Kansas Master Teacher Nominee — Gina Meyer, EMS Social Studies Teacher
• EHS Cross Country State Qualifiers, State Champion and Coaches — Molly Milbourn (State 4A Champion), Kelly Nuckolls, Kay Riedl, Tessa Heslop, Kayla Joyce, Samantha Mulvaney, Alley Nolan and Laura Haines (alternate); Coaches — Ron Koppenhaver and David Herrs.

• Lincoln Elementary Building Report – Miles Harvey, Principal
Principal Miles Harvey provided the BOE a building’s perspective on the new Positive Behavior Supports System (PBS). He shared a video that students and staff had made modeling expected bathroom behaviors. He said that at Lincoln the staff has built in structured activity time to review expected behaviors in the lunchroom, hallway, bathroom and while at recess. Harvey said that students earn Blue Card Privileges by modeling the expected behaviors. He also spoke about the Block 2 and Block 3 interns that Lincoln is hosting through the BEST program. He said that having these interns in the classrooms allow Lincoln teachers more time to work one on one with students.

• State and Federal Programs Report – Miles Harvey
Miles Harvey shared the final allocations for the federal programs for FY 2009. He reminded the BOE that four of our elementary schools have Title I school-wide programs. He said that most of the Title I funds are used to pay salaries and benefits. Title I funds also pay for some training and supplies for math and literacy support. Harvey said that the Title II (Teacher Quality) funds are used for professional development (training, subs, etc.). Another federal fund, Title II D, supports the district’s technology plan, he said. Title III funds, Harvey said, help pay for our ESOL program support from the South Central Kansas Education Service Center. The other federal fund USD 490 receives is Title IV (Safe and Drug Free Schools). He said Title IV funds help pay for SROs salaries, the drug testing program, All-Day Kindergarten, Encore, Impact, etc. Harvey said that over 900 students were served last year with these funds.

• PIE Report – Vicki Coash
Vicki Coash reported that money available for PIE grants to teachers is down due to the current value of the stock market. She said that this fall individual PIE members donated additional money to help fund the teachers’ requests. She also reported that over 70 runners participated in the PIE 5K/1-Mile Predict on Saturday, November 8.


• El Dorado Inc. Report – Dan Ingalls
Dan Ingalls provided highlights from the recent El Dorado Inc. meeting. He reported that Superintendent Givens spoke to the group about USD 490 assessment scores, programs and events.

• Stadium Committee Report – Chris Locke
Chris Locke encouraged district employees and patrons to provide input to the Stadium Committee at their storefront located at 149 North Main. The committee is seeking feedback regarding the three potential sites for the El Dorado Stadium Project.

• Legislative Update – Leon Leachman
Leon Leachman said that revenue is the major issue facing the Legislature this fall.

• Director of Operations Report – David Wagner
David Wagner reported that the commons block walls are almost finished. He said that 90% of the roof over that section is complete. In addition, he said that the block walls are complete for the administration offices and the video production classroom. Wagner said that the concrete floor under the auditorium seating is on hold until after the building is enclosed. In addition, he reported that a water line between the gymnasium and the new classroom addition had to be repaired. Wagner said that bid documents for the gym roof had been sent out and that he is working on furniture bids for Phase II as well as the timeline for the gym floor replacement.

Wagner reported on other district maintenance items including the replacement of the fire alarm system at Washington, the ADA railing project at the stadium, work on the safety systems at the elementary schools and the custodial positions that are currently open.

• Director of Fiscal & Support Services Report – Norm Wilks
Norm Wilks reported that the remaining bond funds were deposited in our local bank account. He said that the rates to invest the money are not very good at this time (.3% to .6%). He said that the district was able to keep bond money invested for a longer period of time earning approximately $95,000 more than anticipated.

Wilks also reported on the Association of School Business Officials annual convention he recently attended in Denver, CO. In addition, he said that all USD 490 buildings would participate in the annual Toy-a-Thon December 3rd at Wal-Mart. He said our students are currently collecting toys.

Regarding school finance, Wilks said the next two years would be intriguing. He said that school districts should be engaged in the discussion on how we share in the cuts in state funding. He estimated that with the current state of the economy, the State could see an $800 million deficit in the 09-10 School Year, which incidentally, he said, is the amount the Legislature has overspent in the last two years.

• Superintendent Report – Sue Givens
Superintendent Givens reported that the band director has solicited bids for band uniforms. She also told the BOE that the district would participate in the Scout Reach Program. She said it will operate one night a week at each elementary. She said registration costs for scouting would be paid through this program.

Givens provided details about the events planned for American Education Week November 17-21, 2008, including Rotary presentation of dictionaries to all third graders, receptions for secre-tarial, custodial, maintenance, transportation and food service staff, and the celebration at EHS Tuesday, November 18, to present the Standards of Excellence banners to staff and students.

The recommendations from the Long-Range Planning Committee have been analyzed and were presented for Board review and approval. The recommendations were sorted into four status categories: strategy in progress; strategy not in progress; strategy is a value or guiding vision statement; or, strategy is imbedded in existing or new strategy statements. A key goal and three supporting goals were recommended for Board approval (Key Goal — Student Achievement; Support Goals — Safety, Communication and Facilities). Superintendent Givens said the strategic goals would become more detailed as the Action Teams get involved. She talked about the membership of the two new teams that would be created—the Elementary Configuration Team and the Facilities Team. Givens said she would draw up the roles for the committees, publish the goals, and then communicate to the public that the district is seeking input regarding the adopted goals. She said the committee memberships would be approved at the December BOE meeting. The Action Teams will report to the BOE at the January or February BOE meeting.

Leon Leachman made a motion to approve the Long-Range Strategic Plan as amended. Seconded by Bernie Spradling, the motion carried 7-0.

An agreement has been reached for a location to house EXTEND High School (the old Double D’s space located at 125 East Sixth). Norm Wilks presented the lease for review by the Board. He said the lease agreement would run through July 31, 2011. The monthly rent payment would be $2,500. He said the district would only be responsible for the inside of the facility. Wilks said the Honor Camp might help in remodeling the interior.

Vicki Coash made a motion to approve as presented the Lease Agreement for the EXTEND High School location. Seconded by Bernie Spradling, the motion carried 7-0.

The Supplemental Salary Committee met and approved a Job Description for the Circle of Friends sponsor and also revised the compensation for Debate and Forensics coaching. 

Chris Locke made a motion to approve the job description for Circle of Friends sponsor and compensation rate for Debate and Forensics coaches as recommended by the committee. Seconded by Dan Ingalls, the motion carried 7-0.

Sue Givens presented recommended committee members to the Board.

Dan Ingalls made a motion to approve the Extracurricular Review Committee members as presented. Seconded by Chris Locke, the motion carried 7-0.

Jeff Sherrad from Howard and Helmer presented Change Order #9 related to pier depth adjustment ($71,425), roof ($5,859) and sewer drain extensions ($3,816), emergency power to pool pumps ($20,511), and the auditorium sound system (-$10,432).

Leon Leachman made a motion to approve Change Order #9 as presented (total contract with changes = $20,843,698). Seconded by Tom Storrer, the motion carried 7-0.

Chris Locke made a motion to approve the USD 490 personnel recommendations. Leon Leachman seconded the motion. The motion carried 7-0.

Purchase Card requests
Increase transaction limit for Melissa Smith from $200 to $1000; Approve purchase cards for Virgil Reed and Kris Howell with $200 transaction and $1000 monthly limit

Bernie Spradling made a motion to increase the transaction limit for Melissa Smith and approve purchase cards for Virgil Reed and Kris Howell with $200 transaction and $1000 monthly limit. Vicki Coash seconded the motion; the motion carried 7-0.

Bernie Spradling made a motion to approve the BCSBC recommendations. Seconded by Dan Ingalls, the motion carried 7-0.

Purchase Card request
Increase credit limit for Pam Patterson from $200 to $1000

Bernie Spradling made a motion to approve the credit card limit increase to $1,000 for Pam Patterson. Tom Storrer seconded the motion; the motion carried 7-0.

• November 19 – KNEA Leadership Forum
• November 22 – Teacher of the Year State Banquet
• November 26-28 – Thanksgiving Break
• December 3 – KZSN Toys for Tots
• December 5-7 – KASB Convention
• December 8 – BOE Breakfast/Lunch at EMS

President Jim Waugh adjourned the meeting at 9:06 p.m.

            Jacalyn Clark, Clerk of the Board
            USD 490
            Butler County, KS