Members Present:       
Bernie Spradling, President
Vicki Coash, Vice President
Dan Ingalls
Leon Leachman
Chris Locke (arrived at 6:35 p.m.)
Tom Storrer
Jim Waugh

Others Present:           
Sue Givens, Superintendent
Norm Wilks, Director of Fiscal Support Services
Jackie Clark, Board Clerk
Todd Miller, High School Teacher
Mile Harvey, Lincoln Principal
Sharon Bell, NCA Association
Jim Shum, Lincon Teacher
Shirley Taylor, Lincoln/Jefferson Counselor

The Board reviewed Section J of the policy book. 

Bernie Spradling adjourned the work session at 6:37 p.m.

Members Present:       
Bernie Spradling, President
Vicki Coash, Vice President
Dan Ingalls
Leon Leachman
Chris Locke
Tom Storrer
Jim Waugh

Others Present:           
Sue Givens, Superintendent
Norm Wilks, Director of Fiscal & Support Services
Jackie Clark, Board Clerk
Todd Miller, High School Teacher
Mile Harvey, Lincoln Principal
Sharon Bell, NCA Association
Jim Shum, Lincoln Teacher
Shirley Taylor, Lincoln/Jefferson Counselor
Connie Worley, Lincoln Teacher
Judy Slayton, Lincoln Teacher
Amy Oltman, Lincoln Teacher
Earlene Bogart, Patron
Kylie Gregg, Lincoln Student
Gina Johnson, Patron
Denise Johnson, Lincoln Teacher
Tammy Fellers, High School Teacher
Bret McClendon, High School Principal
Monty Hughey, Patron
Carrie Hughey, Patron
Lexee Hughey, Jefferson Student
Reno Hughey, Lincoln Student
David Wagner, On-Site Project Manager
Rod Luehrs, Middle School Teacher
Trey Duran, Lincoln Student
Karla Duran, Patron
Scott L’Ecuyer, High School Teacher
Doug Jensen, Director of Technology
Jon Pic, The El Dorado Times
Lora Meirowsky, High School Teacher
Steve Appleman, High School Teacher
Jeff Sherrard, Howard & Helmer Architects

At 6:39 p.m., Leon Leachman moved to recess into an executive session for a period of 20 minutes to discuss student matters in order to protect the privacy rights of the individuals to be discussed, to discuss negotiations in order to protect the public interest in negotiating a fair and equitable contract, and to discuss personnel in order to protect the privacy rights of the individuals to be discussed with board members, the Superintendent and the Director of Fiscal and Support Services present. Jim Waugh seconded the motion; the motion carried 7-0.

The board returned to general session at 7:01 p.m. with the same people as listed above present.

Jim Waugh made a motion to approve the agenda and the addendum (11a—Transportation Request; 12a—Approve Auditing Services; 16a—Additional USD 490 Personnel Recommendations; 17a—Additional BCSBC Recommendation; 19—Additional Executive Session). Seconded by Vicki Coash, the motion carried 7-0.

Leon Leahman made a motion to approve the consent calendar as presented. Seconded by Dan Ingalls, the motion carried 7-0.

•     Minutes of the April 14, 2008, Regular Meeting  
•     Financial Reports
•     Credit Card Report
•     El Dorado High School Activity Report       
•     El Dorado Middle School Activity Report     
•     Nurses Reports

There were no comments from the public.

•  Kansas Governors Scholars: Bailey Brush, Kelli Fagg
•  NCA Presentation by Sharon Bell, Assistant Director NCA CASI
•  State Music Contest Division I Ratings: James Wilkinson - Violin

•  OSPM Report – David Wagner
Wagner reported that current activity includes demolition of the old facility and drilling of piers for the second phase of construction. He said that demolition should be completed around June 22.

•  El Dorado Inc. Report – Dan Ingalls
Ingalls shared a packet of information produced by El Dorado Inc.

•  Legislative Update – Leon Leachman
Leachman reported that the Legislature passed the Omnibus Bill which included funding for the fourth year of the school finance formula.

•  PIE Report – Norm Wilks
Wilks reported that at their April meeting the PIE board discussed contracts for endowed funds, plans for the skate party fundraiser and the Frontier Airline free ticket drawing.

•  Stadium Committee Report – Chris Locke
Locke reported that the group’s next meeting is scheduled on May 20th.

•  Lincoln Building Report – Miles Harvey, Principal
Harvey spoke about Lincoln staff’s efforts to increase student achievement by studying state standards, designing lessons to meet those standards, mapping the curriculum week by week, assessing students using formative assessments and meeting and discussing individual students’ needs. He said that even though Lincoln students saw large gains in scores and met AYP in 2006-07, the staff wanted an even higher percentage of students to be successful. This year the staff involved the students in the process to a greater degree by introducing data notebooks. Three Lincoln students, Kylie Gregg, Reno Hughey and Trey Duran, explained how they use the data notebooks to graph and monitor their scores on assessments and set their own educational goals. Harvey said that the data notebooks allowed the students to take ownership of their achievement, understand what they are learning and helped with their self-confidence. He said the data notebooks include behavior monitoring to reinforce positive behavior. Harvey reported that Lincoln students made good gains again this year on state assessments.

•  Graduation Information – Bret McClendon
McClendon reported that EHS graduation would be Sunday, May 18 at 3:00 p.m. He said that there were 141 seniors on track for graduation at the beginning of the school year. McClendon said that 19 have already met the graduation requirements and graduated at mid-term. He said that at this time only three seniors would probably not meet the graduation requirements to be on track to graduate May 18. However, the EHS staff would not know the final number of graduates until after all finals are completed later in the week.

•  District Steering Committee Report – Todd Miller
District Steering Committee Chairman Todd Miller told the BOE that the committee’s job is to make recommendations to the Board of Education and implement the District Improvement Plan as required by the State. Miller reported that a team from the Kansas State Department of Education visited our district in April to evaluate our progress on the improvement plan. He said that the team was impressed by our collaborative efforts and positive leadership. Miller said the KSDE team asked us to re-evaluate our timeframe for implementation, continue to focus on transition and to work with teachers to make sure that IEPs are aligned with state standards. He reported that the district has been awarded a grant, which will provide training opportunities for positive behavior support. Miller provided a sample of the newsletter the committee developed to update district staff about the committee’s activities.

•  Supplemental Committee Report – Glenda Fleener
Glenda Fleener provided the rationale for the proposed changes to the supplemental salary schedule. She told the BOE that the committee’s job was to look at job descriptions, determine the number of out-of-contract hours required for each supplemental position, and then develop a formula to determine salaries for each position.

•  Evaluation Committee Report – Miles Harvey
Miles Harvey reviewed the draft evaluation forms for teachers, counselors and media specialists.  

•  Report from Director of Fiscal & Support Services – Norm Wilks
Wilks reported that our health insurance provider has set the rates for next year. He said that rates are estimated to go down $6 per month for the base plan. He is recommending that the district leave the rates where they are because he estimates that the rates will go up the following year. Wilks also provided information about next year’s budget. He reminded the BOE that because we have had a large increase in assessed valuation that our state contribution will decrease while the local contribution will increase.

He also spoke about the limited number of parking slots available for EHS graduation. Wilks said the district would provide shuttle busses from two locations in town as well as shuttle service between the west parking lot and the south gym door. In addition, he reported that district staff is currently preparing work orders for summer maintenance projects and the district would host a KSDE Budget Workshop at the Civic Center on June 23rd.

•  Superintendent Report – Sue Givens
Superintendent Givens told the BOE that the new district web site design would go “live” on May 20th. She reminded the BOE that a work session is scheduled at 5:30 pm. prior to the June board meeting for the purpose of meeting with a KASB representative to work on a long-range plan. In addition, she said that the district would implement mail-in enrollment this summer instead of the traditional arena enrollment. She said enrollment information would be mailed to parents in early July.

Mrs. Givens shared the District Performance Report for special education. She said that last year the district had four flags whereas this year the district only has two flags. She said that this was the second year in a row that the district has shown improvement on this report. 

Jeff Sherrard from Howard & Helmer presented information and answered questions for Change Order #7.

Leon Leachman made a motion to approve Change Order #7 as described in the summary with a total proposed increase in the contract of $35,676. Seconded by Jim Waugh, the motion carried 7-0.

Copies of student and faculty handbooks were distributed to BOE members in April. Suggested amendments and wording changes were discussed.

Vicki Coash made a motion to approve student and faculty handbooks as presented with the suggested amendments & changes in wording. Seconded by Tom Storrer, the motion carried 7-0.

Copies of administrative and classified personnel handbooks were distributed to BOE members. These handbooks will be considered for approval at the June board meeting.

Vicki Coash left the meeting at 8:56 p.m.

Leon Leachman made motion to approve the request from the City of El Dorado to provide busses for the Tornado Memorial Dedication from Butler Community College to Skelly Elementary. Tom Storrer seconded the motion. The motion carried 6-0.

Vicki Coash returned to the meeting at 8:58 p.m.

The BOE reviewed the proposed changes to policies in Section J of the policy book during the work session earlier in the evening.

Jim Waugh made a motion to approve the draft of Section J policy revisions for further review. Vicki Coash seconded the motion; the motion carried 7-0.

A Request for Proposals to provide auditing services was conducted in March. The BOE reviewed the two proposals the district received. Mr. Wilks recommended that the BOE approve the proposal from Swindoll, Janzen, Hawk & Loyd, LLC.

Leon Leachman made a motion to approve Swindoll, Janzen, Hawk & Loyd, LLC to provide auditing services for the fiscal years ending June 30, 2008, June 30, 2009 and June 30, 2010 for a fee of $18,500, $19,250 and $20,000 for each respective year. Seconded by Dan Ingalls, the motion carried 7-0.

Jim Waugh left the meeting at 8:53 p.m.

It is time to renew our membership agreement in the KASB Kansas Joint Utilities Management Program. This agreement spans a three-year period ending June 30, 2011. Mr. Wilks explained that this agreement allows us to buy natural gas in bulk at about 5% to 7% savings each year.  

Chris Locke made a motion to approve membership in KJUMP extending through June 30, 2011. Dan Ingalls seconded the motion; the motion carried 6-0.

Jim Waugh returned to the meeting at 8:55 p.m.

Mr. Wilks recommended that the district republish the 2007-08 Budget to take advantage of student count and a possible increase in Special Education spending authority.   

Tom Storrer made a motion to approve republishing the 2007-08 Budget and set a Public Hearing for the Amended Budget at 7:00 p.m. on Monday, June 9, 2008. Chris Locke seconded the motion; the motion carried 7-0.

Jim Waugh made a motion to approve the administrative contracts with Tammy Fellers as Director of Project EXTEND Charter High School and Michael Browne as Principal of El Dorado Middle School for the 2008-09 School Year. Vicki Coash seconded the motion. The motion carried 7-0.

Leon Leachman made a motion to approve the USD 490 personnel recommendations which include the addendum. Jim Waugh seconded the motion. The motion carried 7-0.

Vicki Coash made a motion to approve the BCSBC personnel recommendations. Seconded by Jim Waugh, the motion carried 7-0.

Leon Leachman made a motion to approve the request for an Intrust Purchase Card with $200 transaction and $200 monthly limit for Elizabeth Lancaster, a new teacher at Sunflower Elementary in Andover. Seconded by Vicki Coash, the motion carried 7-0.

At 9:15 p.m., Vicki Coash moved to recess into an executive session for a period of 15 minutes to discuss negotiations in order to protect the public interest in negotiating a fair and equitable contract with board members, the Superintendent and the Director of Fiscal and Support Services present. Chris Locke seconded the motion; the motion carried 7-0.
The board returned to general session at 9:30 p.m. with the people listed below present.

Bernie Spradling
Vicki Coash
Dan Ingalls
Leon Leachman
Chris Locke
Tom Storrer
Jim Waugh
Sue Givens
Norm Wilks
Jackie Clark

At 9:30 p.m. needing more time Vicki Coash made a motion to return to executive session for 20 minutes to discuss negotiations in order to protect the public interest in negotiating a fair and equitable contract with board members, the Superintendent and the Director of Fiscal and Support Services present. Leon Leachman seconded the motion; the motion carried 7-0.

The board returned to general session at 9:50 p.m. with the people listed below present.

Bernie Spradling
Vicki Coash
Dan Ingalls
Leon Leachman
Chris Locke
Tom Storrer
Jim Waugh
Sue Givens
Norm Wilks
Jackie Clark

Bernie Spradling adjourned the meeting at 9:50 p.m.