Members Present:       
Bernie Spradling, President
Vicki Coash, Vice President
Dan Ingalls
Leon Leachman
Chris Locke (arrived at 5:33 p.m.)
Tom Storrer
Jim Waugh

Others Present:           
Sue Givens, Superintendent
Norm Wilks, Director of Fiscal Support Services
Jackie Clark, Board Clerk
Robin Nixon, The El Dorado Times
Doug Moeckel, KASB
Jim Edwards, KASB

Doug Moeckel and Jim Edwards from KASB were present to share the procedure, objectives and timeline as well as answer questions regarding the development of the district long-range strategic plan. They said they would like the BOE to assemble a group of about 20 people to participate in the process. They said the next step is to compile the district’s demographic data, choose the group members, and then set a date(s) for the group to meet.

Members Present:       
Bernie Spradling, President
Vicki Coash, Vice President
Dan Ingalls
Leon Leachman
Chris Locke
Tom Storrer
Jim Waugh

Others Present:           
Sue Givens, Superintendent
Norm Wilks, Director of Fiscal & Support Services
Jackie Clark, Board Clerk
Robin Nixon, The El Dorado Times
Jim Shum, Lincoln Teacher
Lora Meirowsky, ENEA
Linda Call, Jefferson Teacher
David Wagner, On-Site Project Manager
Spencer Jensen, High School Student
Julie Jensen, Director of Curriculum
Janet Baker, Jefferson Teacher
Michael Zepeda, High School Student
Laura House, Patron
Kevin House, High School Assistant Principal
Jaimie House, High School Student
Justine Davenport, High School Student
Jacob Meirowsky, High School Student
Kirby Dutton, Patron
Janine Dutton, Patron
Lucas Dutton, High School Student
Laura Nightengale, High School Student
Paige Slayton, High School Student
Ashley Leckliter, High School Student
Steve Rhodes, Aramark
Andrew Wagner, High School Student

At 6:31 p.m., Jim Waugh moved to recess into an executive session for a period of 30 minutes to discuss property acquisition, to discuss negotiations in order to protect the public interest in negotiating a fair and equitable contract, and to discuss personnel in order to protect the privacy rights of the individuals to be discussed with board members, the Superintendent and the Director of Fiscal and Support Services present. Chris Locke seconded the motion; the motion carried 7-0.

Norm Wilks and Sue Givens left the executive session at 6:56 p.m.

The board returned to general session at 7:01 p.m. with the same people as listed above present.

Norm Wilks reported that the republished budget does not change the local tax effort but does secure spending authority for all available funding. Bernie Spradling closed the public hearing at 7:06 p.m.

Leon Leachman made a motion to approve the agenda and the addendum (9b—Out-of-State Trip for EHS Students; 19a—Additional USD 490 Personnel Recommendations; 20a—Additional BCSBC Recommendations). Seconded by Jim Waugh, the motion carried 7-0.

Vicki Coash made a motion to approve the consent calendar as presented. Seconded by Dan Ingalls, the motion carried 7-0.

Minutes of the May 12, 2008, Regular Meeting
Minutes of the May 28, 2008 Special Meeting
Financial Reports
Credit Card Report
El Dorado High School Activity Report
El Dorado Middle School Activity Report
Nurses Reports

•  State Track
 - The Girls team took 2nd place at the 4A State Track Meet – team members are Justine             Davenport, Jaimie House, Ashley Leckliter,  Laura Nightengale, Molly Milbourn, Kay         Riedl, Paige Slayton.

 - State Track medalists are:
1st Place: Girls 800 M Run - Laura Nightengale (3rd year in a row); Girls Pole Vault - Jaimie House
2nd Place: Girls 1600 M Run - Laura Nightengale; Girls 400 M Dash - Kay Riedl
3rd Place: Girls 1600 M Run - Molly Milbourn; Boys 4x800 M Relay - Bailey Brush, Andrew Wagner, Dale Nuckolls, Spencer Jensen
4th Place: Boys 1600 M Run - Andrew Wagner; Boys 4x100 M Relay - Lucas Dutton, Jacob Meirowsky, Michael Zepeda, Patrick Ward
5th Place: Girls Long Jump - Justine Davenport; Girls 800 M Run - Molly Milbourn
Girls 4x400 M Relay - Kay Riedl, Paige Slayton, Laura Nightengale, Molly Milbourn
6th Place: Girls Triple Jump - Justine Davenport; Boys 800 M Run - Andrew Wagner

•  OSPM Report – David Wagner
Wagner reported that demolition continues on the old facility. He said that Simpson & Associates has brought in an additional demolition contractor to speed up the process. Wagner said that site grading would begin soon as well as backfilling the old boiler room. Once the soil is amended, progress will continue on stem walls. In addition, he reported that the contractor would make repairs to the roof of the metal vo-tech building where insulation was exposed due to wind damage.

•  El Dorado Inc. Report – Dan Ingalls
Ingalls reported that at the last El Dorado Inc. meeting committee reports were presented.

•  Legislative Update – Leon Leachman
Leachman said that KASB would hold meetings this summer regarding 08-09 legislative issues.

•  PIE Report – Sue Givens
Superintendent Givens reported that routine business and scholarship information was discussed at the May PIE meeting.

•  Stadium Committee Report – Chris Locke
Locke said the next meeting of the stadium committee would be Wednesday, June 11.

•  Report from Director of Fiscal & Support Services – Norm Wilks
Mr. Wilks told the BOE that the state’s May revenues were down about $51 million from the estimates, which means that the state is looking at a declining ending balance. He said that at this time the state is projected to spend more than it takes in during the 08-09 year. Wilks said the concern is that if the ending balance goes below $100 million, the Governor could recommend cuts in next year’s spending. Wilks recommends that our district delay some discretionary spending next year if it appears the State has revenue problems.

Wilks also reported that a wrap-up of the legislative session was discussed at the last Schools For Fair Funding meeting. He said that our district is about $2.1 million short of the Legislative Post Audit’s recommendations. Wilks said that SFFF continues to look at all-day kindergarten funding and protection of funding weights for districts with declining enrollments.

Regarding summer maintenance projects, Wilks said that because of the short summer break the district would not be doing major projects. He said crews are painting some classrooms in the middle school and elementary schools as well as installing dropped ceilings in some middle school classrooms.

•  Superintendent Report – Sue Givens
Superintendent Givens reported that mail-in enrollment preparations are underway. She said parents could enroll in person in the school buildings on July 31st. In addition, she reported that staff members would travel to Lawrence for two days of Positive Behavior Supports training and additional staff members would receive training after school starts next fall. Givens also talked about work that is scheduled at Blackmore Stadium including upgrades to the restrooms, water pressure, press box and handicap accessibility. She said that the district would store the new bleachers built for the Frontier Western Celebration on the visitor’s side of Blackmore Field. This will increase the seating capacity on the visitor’s side.

EHS Music Instructor Steve Appleman requested permission for EHS Encore to travel to Branson, MO May 2-4, 2009 to participate in Branson Onstage Live. The trip would include an opportunity for Encore to open for one of the shows in Branson and to tour Silver Dollar City and possibly sing in the park. He said Encore students would be involved in raising the money needed for the trip.

Chris Locke made a motion to approve Encore’s trip May 2-4, 2009 to Branson to participate in Branson Onstage Live and to approve the students’ fundraising efforts for this trip. Seconded by Vicki Coash, the motion carried 7-0.

USD 490 certified teachers and Butler County Special Education certified teachers have ratified the USD 490 BOE final proposal for the 2008-09 Negotiated Agreement (which included an approximate 4.0% salary increase for certified staff).

Jim Waugh made a motion to approve the 2008-09 Negotiated Agreement as ratified. Seconded by Leon Leachman, the motion carried 7-0.

Based upon the projected 08-09 school budget, the administration recommended that the BOE approve Administrative and hourly Support Staff salaries for 2008-09 as well as a salary adjustment fund to be administered by the Superintendent.

Bernie Spradling made a motion to approve for 2008-09 a 45¢ per hour increase for hourly Support Staff, an Administrative Staff salary increase of 4%, a 5% salary increase for Director of Fiscal and Support Services Norm Wilks and Superintendent Sue Givens, and the establishment of a salary adjustment fund to be administered by the Superintendent as recommended. Seconded by Jim Waugh, the motion carried 7-0.

Copies of handbooks were distributed to BOE members in May.

Leon Leachman made a motion to approve administrative and classified handbooks as presented with the suggested amendments and changes in wording as well as sick leave bank clarification for mid-year hires and the inclusion of the newly developed evaluation tool. Seconded by Tom Storrer, the motion carried 7-0.

Jim Waugh made a motion to table approval of a contract to lease property as the location for EXTEND High School. Vicki Coash seconded the motion; the motion carried 7-0.

Following the required publishing and public hearing, the administration recommended approval of the revised 2007-2008 Budget in order to secure spending authority for all available funding.

Chris Locke made a motion to approve the 2007-2008 Revised Budget as published. Seconded by Dan Ingalls, the motion carried 7-0.

Mr. Wilks presented proposed prices for breakfast and lunches for the 2008-2009 school year.

Leon Leachman made a motion to approve the following 2008-2009 breakfast and lunch prices. Chris Locke seconded the motion; the motion carried 7-0.

School Meal Prices for 2008-2009
Breakfast        2008-09
     Adult            $1.70
     Elementary    $1.10
     Middle School $1.30
     High School    $1.30

Lunch            2008-09
     Adult            $2.90
     Elementary    $1.75
     Middle School $2.10
     High School    $2.10

Our current laptop computers for the EHS juniors and seniors are four years old and are scheduled to be updated. A four-year Apple lease/purchase proposal to update these computers was presented for approval. The quote was for 330 laptops. (The 4-year-old laptops that are still in good condition will be used in the elementary buildings.) The yearly lease amount is $113,879.25 for four years with no interest charges.

Vicki Coash made a motion to approve the four-year Apple Lease Agreement as proposed effective July 2008. Leon Leachman seconded the motion; the motion carried 7-0.

Sections K, L and M of the current board policy was discussed and presented for draft approval. The BOE decided to keep our current language in Policy KGD and to incorporate our current KHA language into the new KH policy.

Leon Leachman made a motion to approve the draft of Sections K, L and M policy revisions for further review with the exception of KG and KGA, which will be brought for further discussion at a future meeting. Vicki Coash seconded the motion; the motion carried 7-0. 

Mr. Wilks presented a plan for restructure of the district maintenance and custodial services that includes recommendations for personnel reassignment. The restructure involves the incorporation of the On-Site Project Manager duties into the Operations Director position, who will coordinate the custodial, maintenance and grounds departments as well as oversee the final phase of the construction at EHS. It also establishes the position of Maintenance Foreman who will supervise the grounds and maintenance departments.

Vicki Coash made a motion to approve the restructure of District Operations and personnel reassignments as presented to include the following assignments: (David Wagner, Operations Director and Dan Gonzales, Maintenance Foreman). Seconded by Chris Locke, the motion carried 6-1.

Jim Waugh made a motion to approve the USD 490 personnel recommendations which include the addendum. Chris Locke seconded the motion. The motion carried 7-0.

Leon Leachman left the meeting at 8:14 p.m.

Vicki Coash made a motion to approve the BCSBC personnel recommendations which include the addendum. Seconded by Dan Ingalls, the motion carried 6-0.

Leon Leachman returned to the meeting at 8:15 p.m.

•  KSDE Budget Workshop, June 23rd at Civic Center, 9:30 – 3:30 p.m.
•  BOE Meeting, Monday, June 30, 5:30 p.m. (Purpose: review goals, executive session for personnel, approve final bills and transfers for 07-08 year)