Members Present: Vicki Coash Dan Ingalls Leon Leachman Chris Locke Bernie Spradling Tom Storrer Jim Waugh
Others Present: Sue Givens, Superintendent Norm Wilks, Assistant Board Clerk Jackie Clark, BOE Clerk Jim Shum, Lincoln Teacher Lora Meirowsky, E-NEA Robin Nixon, El Dorado Times
At 6:30 p.m., Leon Leachman moved to recess into an executive session for a period of 30 minutes to discuss matters of non-elected personnel in order to protect the privacy rights of the individuals to be discussed and to discuss negotiations in order to protect the public interest in negotiating a fair and equitable contract with Board members, the Superintendent and Director of Fiscal and Support Services present. Dan Ingalls seconded the motion. The motion carried 7-0. The board returned to general session at 7:00 p.m. with the same people as listed above present.
Bernie Spradling made a motion to approve the agenda and the Addendum, (Item 16A-Additional USD 490 Personnel Recommendation). Seconded by Dan Ingalls, the motion carried 7-0.
A. Elect Board President At this time, Jim Waugh opened the floor for nominations for Board President for the 2009-2010 school year. Dan Ingalls nominated Jim Waugh and Leon Leachman seconded the nomination. Hearing no other nominations for Board President, the Board voted 7-0 to elect Jim Waugh president. B. Elect Vice President Leon Leachman nominated Dan Ingalls for Board Vice President for the 2009-2010 school year. Tom Storrer seconded the nomination and on a 7-0 vote the Board elected Dan Ingalls vice president. C. Appoint Board Clerk and Assistant Clerk On a motion by Vicki Coash and second by Bernie Spradling, Jackie Clark was appointed Clerk of the Board and Director of Fiscal and Support Services Norm Wilks was appointed Assistant Clerk of the Board. The motion carried 7-0. D. Designate KPERS Representatives Dan Ingalls made a motion to designate Director of Human Resources Lynda Sharp, Director of Finance Trisha Toney and Human Resources Assistant Sherry Johnson as KPERS Representatives. Vicki Coash seconded the motion; the motion carried 7-0. E. Appoint Board Treasurer Leon Leachman made a motion to designate Intrust Bank as the District’s Depository and Ed Gard as Board Treasurer for the 2009-2010 school year. Seconded by Dan Ingalls, the motion carried 7-0. F. Appoint Food Service Program Representative A motion by Tom Storrer to appoint Melissa Smith District Food Service Program Representative was seconded by Vicki Coash. The motion carried 7-0. G. Appoint Hearing Officer for Free and Reduced Meal Application Appeals Leon Leachman made a motion to appoint Director of Fiscal and Support Services Norm Wilks as Hearing Officer for Free and Reduced Meal Application Appeals. The motion was seconded by Dan Ingalls, and it carried 7-0. H. Appoint KASB Governmental Relations Representative Bernie Spradling made a motion to appoint Leon Leachman as KASB Governmental Relations Representative. The motion, seconded by Tom Storrer, carried 7-0. I. Appoint BOE Member as Ex Officio Representative to Partners in Education Executive Board Dan Ingalls made a motion to appoint Vicki Coash as the Ex Officio Representative to Partners in Education Executive Board. Seconded by Tom Storrer, the motion carried 7-0. J. Appoint Ex Officio Representative and Alternate to El Dorado Inc. Tom Storrer made a motion to appoint Chris Locke as the Ex Officio Representative for USD 490 and Dan Ingalls as Alternate to El Dorado Inc. The motion, seconded by Vicki Coash, carried 7-0. K. Appoint District Freedom of Information Officer Vicki Coash made a motion to appoint Superintendent Sue Givens as the District Freedom of Information Officer. Seconded by Bernie Spradling, the motion carried 7-0. L. Set 2009-2010 Board Meeting Dates and Times Leon Leachman made a motion to establish the 2009-2010 BOE meeting dates and times as stated below. Dan Ingalls seconded the motion, and it carried 7-0. Dates set are as follows: August 10th, 2009 August 31st, 2009 (5:30 p.m.) September 14th, 2009 October 12th, 2009 November 9th, 2009 November 30th, 2009 (5:30 p.m.) December 14th, 2009 January 11th, 2010 February 8th, 2010 March 8th, 2010 March 29th, 2010 (5:30 p.m.) April 12th, 2010 May 10th, 2010 June 14th, 2010 June 30th, 2010 (7:00 a.m.) July 12th, 2010 The regular board meetings will begin at 6:30 p.m. at the Administration Office located at 124 West Central Avenue in El Dorado. The executive session will be the first item after the procedural matter. M. Appoint Board Representative and Alternate to Serve on 2009-10 Negotiations Team Chris Locke made a motion to appoint Jim Waugh and Bernie Spradling as Board Representatives and Chris Locke as the Alternate on the Negotiations Team for the 2009-2010 Negotiated Agreement. Dan Ingalls seconded the motion. The motion carried 7-0. N. Appoint Board Representatives to Serve on 2009-2010 School Site Councils On a motion by Chris Locke and second by Leon Leachman, the BOE voted 7-0 to appoint BOE members to the following site councils: Skelly & Washington Elementary Schools-Jim Waugh Jefferson & Lincoln Elementary Schools-Tom Storrer Grandview Elementary School-Leon Leachman El Dorado Middle School-Bernie Spradling El Dorado High School-Dan Ingalls EXTEND High School-Vicki Coash O. Appoint Board Representative to Serve on the District Steering Committee for 2009-2010 Chris Locke made a motion to appoint Leon Leachman to serve on the District Steering Committee. Bernie Spradling seconded the motion, and it carried 7-0.
There were no comments from the public.
There were no students or staff recognized.
Leon Leachman made a motion to approve Part I of the Consent Calendar as stated below. Bernie Spradling seconded the motion; the motion carried 7-0. A. Part I (1) Minutes, June 8th and June 29th, 2009 meetings (2) Financial Reports (3) Other Reports: High School Activity Reports Middle School Activity Report Elementary Summer School Report Middle School Summer School Report High School Summer School Report Bernie Spradling made a motion to approve Part II of the Consent Calendar as stated below. Chris Locke seconded the motion. The motion carried 7-0. B. Part II (1) Rescind Policies from 2008-2009 Minutes not included in Board Policy (Resolution No. 1) (2) Adopt Resolution to Allow Pre-payment of Utility Bills plus claims for food or gasoline associated with co-curricular or extra curricular student activities outside school district boundaries. (Resolution No. 2) (3) Adopt 1116-Hour Resolution (Resolution No. 3) (4) Adopt Resolution to Waive Generally Accepted Accounting Principles and Fixed Asset Accounting (Resolution No. 4) (5) Adopt Resolution to Create an Activity Fund at El Dorado High School (Resolution No. 5) (6) Adopt Resolution to Create an Activity Fund at El Dorado Middle School (Resolution No. 6) (7) Adopt Resolution Authorizing the Destruction of Records (8) Adopt a resolution to approve until September 1, 2009, the signatures of the 2008- 2009 Board officers on checks (9) Designate Truancy Officers The following appointments are recommended: High School—Shari Hatfield Extend High School – Tammy Fellers Middle School—Mike Browne Grandview—Kim McCune Jefferson—Susan Holthaus Lincoln—Miles Harvey Skelly—Linda Johnson Washington—Stan Ruff (10) Appoint the Superintendent and Director of Fiscal and Support Services as Hearing Officers for Long Term Suspension or Expulsion (11) Establish Mileage Reimbursement at the Federal Rate. This recommendation applies to all mileage reimbursements, including mileage allowance for administrators. (12) Establish Petty Cash Limits The following petty cash fund amounts are recommended. These funds are for emergency use, such as paying substitute referees. Central Office $1,000 High School $1,000 Middle School $ 500 Special Ed $1,500 (13) Appoint the Director of Fiscal and Support Services as Authorized Representative for Federal Programs including Coordination of Title VI, IX, and Section 504, and 35.107 (ADA) and Miles Harvey as the local consolidated plan coordinator. (14) Appoint Authorized Representatives to Federal Surplus Property Center It is recommended that Norm Wilks and Dave Wagner be appointed as authorized representatives. (15) Designate Intrust Bank as the official USD 490 Direct Depository. (16) Designate The El Dorado Times as the Official Newspaper (17) Approve Early Graduation Requests
Leon Leachman made a motion to adopt the resolution which states: The Board of Education shall exercise the powers granted by the legislature to transact all school district business and not construe to relieve any other unit of government of its duties and responsibilities prescribed by law. Seconded by Vicki Coash, the motion carried 7-0.
• Director of Public Information Report – Jackie Clark Jackie Clark reported that Communication is one of the three subgoals that support the Board’s Key Goal: Student Achievement. She said the communication support goal states that communication with staff, patrons and the Board of Education will support improvement and promotion of El Dorado Public Schools USD 490. Clark said that the USD 490 communication program includes numerous strategies to address the board’s goal—internal communications include the Chalkboard Chatter, Board Bits, the superintendent’s monthly pod casts, emails, the web site, etc. and external communications include things like Focus on 490, which is included in the chamber’s community newsletter, the electronic newsletter E-News, our school newsletters, the annual report, the activity calendar, our web site, etc. Clark highlighted the following changes to the district’s communication program: • To further the BOE’s communication goal, the district will mail the activity calendar to every postal patron in the district. • The district dramatically changed the look of the annual report. It will be a tri-fold single sheet of paper and will be inserted in the calendar to be mailed in the saturation carrier routes at no additional mailing cost. • The district is in the process of finalizing the design of the USD 490 webstore. This webstore will allow parents to make online fee payments and deposit money in students’ meal accounts. • Legislative Update – Leon Leachman Leon Leachman spoke about the status of the Legislative Post-Audit studies. • Director of Fiscal and Support Services Report – Norm Wilks • Set dates for publication and approval of the 2009-10 budget Norm Wilks reported that the administration would have the 2009-2010 Budget ready for BOE review at the August 10th BOE meeting. The BOE set the time and date for the Public Hearing for the 2009-2010 Budget: Monday, August 24, 2009, 5:30 p.m. • Health Insurance Committee Update Wilks reviewed the proposed changes to the district’s health insurance plan. He said that if the district would continue with the present plan with PPK the base plan would increase 25% and the cost of “buy-up” plans would increase 29%. He said the Health Insurance Committee recommended continuing coverage with PPK and increasing the deductible to $500. He said the base plan price would be around $314 a month. • Set Date and Time to Tour District Facilities The BOE set the time and date for a facilities tour: Monday, August 10th, at 5:30 p.m. • Superintendent’s Report – Sue Givens • Review BOE Meeting Topic Calendar Superintendent Givens shared the list of topics on which the BOE will hear reports during the 2009-2010 School Year. Givens shared information from the BOE’s self-evaluation reports. She said the board’s responses indicate a cohesive board. In addition, she said, the self-evaluation reports will help facilitate the board meetings.
The EHS Band and Orchestra are seeking BOE approval for a trip to the Winter Park Ski-Music Festival in April 2010. EHS and district administrators endorsed the trip and recommended approval. Dan Ingalls made a motion to approve the Band and Orchestra Trip to the Winter Park Music Festival in April 2010. Seconded by Chris Locke, the motion carried 7-0.
These handbooks are approved annually. Proposed changes were reviewed. Bernie Spradling made a motion to approve the Food Service and Substitute Teacher handbooks as presented. Seconded by Dan Ingalls, the motion carried 7-0.
Leon Leachman made a motion to approve the teachers’ college hours as presented in the agenda. Seconded by Tom Storrer, the motion carried 7-0.
Norm Wilks provided copies of the proposed KASB policy recommendations which, in some instances, reflect recent court decisions or changes in state or federal legislation that require boards to adopt new policies. Others reflected changes the Board had directed for KASB review last year. The Board was asked to review the policies, which will be considered for final approval at the August BOE meeting. Discussion was held regarding the draft of the Facility Usage Policy.
Chris Locke made a motion to adopt the Facility Usage Policy as recommended. Bernie Spradling seconded the motion; the motion carried 7-0.
Bernie Spradling made a motion to increase Administrative salaries for returning administrators by 1.8% for 2009-2010 with adjustments as presented. Seconded by Tom Storrer, the motion carried 7-0. Dan Ingalls made a motion to increase the hourly rate of pay for hourly-classified staff by 2.5% of their current hourly rate adjusted to a minimum increase of 20 cents per hour and a maximum increase of 35 cents per hour. His motion stated that hourly-classified staff compensation for all hours worked on or after July 1, 2009 will be at least $7.25. Seconded by Vicki Coash, the motion carried 7-0.
Vicki Coash made a motion to approve the USD 490 personnel recommendations which include the addendum. Leon Leachman seconded the motion, and it carried 7-0.
Bernie Spradling made a motion to approve the BCSEC personnel recommendations. The motion, seconded by Dan Ingalls, was approved on a 7-0 vote.
• Mail Enrollment Packets, July 20th • Enrollment at All Buildings, August 4th; 8 am–7 pm • New Teachers Report for Orientation Meetings, August 10th • First Contract Day for Returning Teachers, August 12th • Back-To-School All-Staff Meeting, 8:00 a.m., August 12th, EHS Auditorium
Board President Jim Waugh adjourned the meeting at 8:70 p.m.