June 11, 2018
June 11, 2018
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Minutes of the June 11, 2018 Board of Education Meeting

These minutes may be approved or amended at the July 9, 2018 BOE meeting.

The U.S.D. #490 Board of Education met in regular session on Monday, June 11, 2018, in the Board of Education Office, 124 West Central, El Dorado, Kansas.

1. Public Hearing on Republishing 2017-18 Budget

Vicki Coash opened the Public Hearing at 6:00 p.m.
Hearing no comments from the public Vicki Coash closed the Budget Hearing at 6:00 p.m.

REGULAR MEETING

I. Routine

1. The meeting was called to order by Board President Vicki Coash at 6:00 p.m.

2. Roll Call

Members Present: Vicki Coash, President
Norm Wilks, Vice President
Ryan Carson
Heather Nichols
Tom Storrer
Sharon Waugh

Members Absent: Monty Hughey

Others Present: Sue Givens, Superintendent
Melissa Smith, Board Clerk
John Giffin, Butler County Times Gazette
Kellen Adams, Executive Director of Fiscal/Support Services
Jeanie Doolittle, District Nurse
Lynda Sharp, HR Director
Melisa Wingfield, EHS Teacher
Dylan Wittum, Student
Cale Carson, Student
Ezekiel Kemboi, Student
Christan Price, Student
Allison Barkus, BFED Coalition
Tammy Oida-Avila, BFED Coalition
Ben McDaniel, Patron

3. Approval of the Agenda

Norm Wilks made a motion to approve the agenda and Addendum (13b. Additional Personnel Recommendations). Seconded by Heather Nichols, the motion carried 6-0.

4. Approve Consent Calendar

Vicki Coash made a motion to approve the Consent Calendar. Seconded by Tom Storrer, the motion carried 6-0.

Minutes, May 14, 2018 Regular meeting
Financial Reports, enclosures A, B, C
Credit Card Report
Activity Report
EHS/EMS Spring Activity Reports
Early Graduation Requests
Classified Employee Survey Results
Information

5. Comments from the Public

There were no comments from the public.

6. Recognition

State Track Medalists: Hunter Armijo, Quistion Wade, Cale Carson, Ezekiel Kemboi, Myles Walker, Dylan Wittum, and Christian Price.

NCFL Qualifiers: David Staats, Ben Barker, David Williams, Isabelle Haahr, Hudson Vaught, Breckin Olson, Ashton Gingerich. Melisa Wingfield and Roger Griggs - Sponsors

Gold Level Breastfeeding Employee Support Award: USD 490 has received the Gold Level “Breastfeeding Employees Support Award” from the Kansas Breastfeeding Coalition.

KSPTA Competition: Tonya Mourn - 3rd Place Rookie Transit

7. Updates

Summer School – Superintendent Givens reported that 250 students are currently enrolled in
summer academy classes at Skelly, 12 students are participating in EMS Course Completion,
46 students are participating in EHS Course Completion and 64 students are enrolled in Drivers
Education.

Construction – Exterior and finish work continues on the PAC as well as interior detailing. Ownership of Jefferson has been transferred to Simpson – demolition will be complete by July 13th. The online auction of surplus items is open and will close on June 19th; all items must be picked up by June 30th. Everything has been removed from Lincoln and Grandview with the exception of auction items.

Summer Capital Outlay Projects – Kellen Adams reviewed summer projects including Skelly Library reconfiguration, kitchen expansion, STEM lab sink installation, and retention pond improvements; and carpet installation at El Dorado High School, as well as improvements to the JV baseball field and dugouts.

8. FY19 Handbooks

Updated, final edits have been made to drafts presented in May.

Vicki Coash made a motion to approve student and personnel handbooks with edits as presented. Seconded by Ryan Carson, the motion carried 6-0.

9. Year-End Budget Transfers

Annual authorization for end-of-year budget transfers in order to close out the FY18 budget and utilize maximum budget authority was requested.

Sharon Waugh made a motion to authorize the superintendent to make end-of-year budget transfers to close out and maximize budget authority for the FY18 budget. Norm Wilks seconded the motion. The motion carried 6-0.

10. Bond Project Furniture Bids

Kellen Adams, Executive Director of Fiscal and Support Services, reviewed furniture bids received and made a recommendation for bid acceptance.

Norm Wilks made a motion to approve the bid from the State of Kansas Department of Administration in the amount of $679,680.28 for furniture at Blackmore Elementary, Grandview Elementary, and the PAC as described in bid documents. Seconded by Sharon Waugh, the motion carried 6-0.

11. Revised 2017-18 Budget

Approval of the revised budget is required for KPERS fund transfers.

Heather Nichols made a motion to approve the Revised 2017-18 Budget as published. Seconded by Tom Storrer, the motion carried 6-0.

12. Board Self-Evaluation

Board self-evaluation materials were distributed for completion, return, and tallying.

13. Policy Updates

Copies of the proposed KASB policy recommendations were provided for review and consideration for final approval at the July BOE meeting.

14. Executive Session

At 6:54 p.m. Vicki Coash moved to recess into an executive session for a period of 20 minutes to
discuss individual employee performance under KOMA with Board members and the Superintendent present. Ryan Carson seconded the motion. The motion carried 6-0.

The board returned to general session at 7:14 p.m. with the same people as listed above present.

15. USD 490 Personnel Recommendations

Vicki Coash made a motion to approve the following USD 490 recommendations, which include the Addendum. Tom Storrer seconded the motion. The motion carried 6-0.

Summer Employment
Tonya Cogan, Summer Academy Director;
Deanna Lane, Summer Custodian;
Stephanie Lister, Summer Custodian;
Brenda Nelson, Summer Academy Teacher;

Replacement
Bradley Boone, Assistant Band Director, replacing Christopher Johnson;
Benjamin McDaniel, Blackmore Elementary Music Teacher, replacing Gabrielle Longfellow;
Joann Staats, KAY Club Sponsor, replacing Sherry Hermreck and Linda Barker;
Elizabeth Tanner, 7th Grade EMS English Language Arts Teacher, replacing Lori Furgason;
Kari Vang, 8th Grade EMS Math Teacher, replacing Misty Jeffress;

Rescind Contract
Mason Schild, Industrial Arts Teacher at El Dorado High School;

Resignation
Deborah Blake, Skelly Evening Custodian;
Cammy Brown, Lincoln Elementary Building Aide;
Kendra Fowler, Jefferson/Lincoln Title I Aide;
Shay Keith, EMS Head Tennis Coach;
Gabrielle Longfellow, Jefferson/Lincoln Vocal Music Teacher;
Zach Neuman, EHS/EMS Accompanist;
McKenzie Turner, Assistant High School Volleyball Coach;

Transfer
Emma June Davis, from Bus Driver to Utility Clerk, replacing Nathan Delancey;
Misty Jeffress, from 8th Grade EMS Math Teacher to 6th Grade EMS Math/Social Studies Teacher;

16. Announcements

• June 28 Summer School Ends
• July 2 2018-19 Online Enrollment Opens
• July 4 Independence Day, District Offices Closed

II. Adjournment

Board President Vicki Coash adjourned the meeting at 7:18 p.m.

Melissa Smith, Clerk of the Board
USD 490
Butler County, KS