July 10, 2017
July 10, 2017

Minutes

Regular Minutes
U.S.D. #490 Board of Education
July 10, 2017
6:00 p.m.


These minutes may be approved or amended at the August 14, 2017, BOE meeting.


The Board of Education of USD 490 met in special session on Friday, July 10, 2017, in the Board of Education Office, 124 West Central, El Dorado, Kansas.

I. Routine

1. The meeting was called to order by Board President Vicki Coash at 6:00 p.m.

2. Roll Call

Vicki Coash, President
Norm Wilks, Vice President
Ryan Carson
Bernie Spradling
Scott Starkey
Tom Storrer

Members Absent: Monty Hughey

Others Present: Sue Givens, Superintendent
Melissa Smith, BOE Clerk
Jeremy Costello, Butler County Times Gazette
Julie Jensen, Executive Director of Curriculum
Doug Jensen, Executive Director of Technology
Kellen Adams, Executive Director of Fiscal/Support Services
Sharon Waugh, Patron
Heather Nichols, Patron
Kirstie Towner, Teacher
Karla King, EMS Principal
Brance Crawford, Patron

3. Executive Session

At 6:00 p.m. Board President Vicki Coash moved to recess into an executive session for a period of 30 minutes to discuss noticed items pursuant to the exception for employer-employee negotiations under KOMA, with Board members, the Superintendent, and Executive Director of Fiscal/Support Services present. Norm Wilks seconded the motion. The motion carried 6-0.

The board returned to general session at 6:30 p.m. with the same people as listed above present.

4. Approval of the Agenda

Bernie Spradling made a motion to approve the agenda. Seconded by Norm Wilks, the motion carried 7-0.

5. Comments from the Public

There were no comments from the public.

6. Recognition

NWEA Fusion National Conference Presentation – Karla King, Kirstie Towner, Vicki Boss

ISTE National Conference Presentation – Doug and Julie Jensen

7. Reorganization of the Board of Education for 2017-2018

A. Elect Board President
Vicki Coash opened the floor for nominations for Board President for the 2017-2018 School Year. Bernie Spradling nominated Vicki Coash and Tom Storrer seconded the nomination. Hearing no other nominations for Board President, the Board voted 6-0 to elect Vicki Coash president.

B. Elect Vice President
Bernie Spradling nominated Norm Wilks for Board Vice President for the 2017-2018 School Year. Scott Starkey seconded the nomination and on a 6-0 vote the Board elected Norm Wilks Vice President.

C. Appoint Board Clerk and Assistant Clerk
On a motion by Vicki Coash and seconded by Ryan Carson, Melissa Smith was appointed Clerk of the Board and Human Resources Assistant Sherry Bilson was appointed Assistant Clerk of the Board. The motion carried 6-0.

D. Designate KPERS Representatives
Norm Wilks made a motion to designate Director of Human Resources Lynda Sharp and Human Resources Assistant Sherry Bilson as KPERS Representatives. Vicki Coash seconded the motion; the motion carried 6-0.

E. Appoint Board Treasurer
Ryan Carson made a motion to appoint Wendy McAdoo as Board Treasurer for the 2017-2018 School Year. Seconded by Norm Wilks, the motion carried 6-0.

F. Appoint Food Service Program Representative
A motion by Bernie Spradling to appoint Melissa Smith as District Food Service Program Representative was seconded by Vicki Coash. The motion carried 6-0.

G. Appoint Hearing Officer for Free and Reduced Meal Application Appeals
Vicki Coash made a motion to appoint Kellen Adams as Hearing Officer for Free and Reduced Meal Application Appeals. Seconded by Norm Wilks the motion carried 6-0.

H. Appoint Local Consolidated Plan Coordinator
Bernie Spradling made a motion to appoint Chad Schuetz, Jefferson/Lincoln Principal, to oversee state and federal program compliance. Seconded by Scott Starkey, the motion carried 6-0.

I. Appoint KASB Governmental Relations Representative
Scott Starkey made a motion to appoint Norm Wilks as KASB Governmental Relations Representative. Seconded by Bernie Spradling, the motion carried 6-0.

J. Appoint BOE Member as Representative to the Special Education Cooperative Board
Norm Wilks made a motion to appoint Bernie Spradling as Representative to the Special Education Cooperative Board. Seconded by Ryan Carson, the motion carried 6-0.

K. Appoint BOE Member as Ex Officio Representative to Partners in Education Board of Directors
Bernie Spradling made a motion to appoint Ryan Carson as the Ex Officio Representative to Partners in Education Foundation Board of Directors. Seconded by Norm Wilks, the motion carried 6-0.

L. Appoint District Freedom of Information Officer
Norm Wilks made a motion to appoint Superintendent Sue Givens as the District Freedom of Information Officer. Seconded by Scott Starkey, the motion carried 6-0.

M. Appoint District Records Custodian
Vicki Coash made a motion to appoint Director of Information Services Kim Koop as District Records Custodian. Seconded by Bernie Spradling, the motion carried 6-0.

N. Set 2017-2018 Board Meeting Dates and Times
Norm Wilks made a motion to adopt resolution 17-1 to establish the 2017-2018 BOE meeting dates and times as stated below. Ryan Carson seconded the motion, and it carried 6-0.
Dates set are as follows:
July 31st, 2017 (5:30 pm)
August 14th, 2017
September 11th, 2017
October 9th, 2017
October 30th, 2017 (5:30 pm)
November 13th, 2017
December 11th, 2017
January 8th, 2018
January 29th, 2018 (5:30 pm)
February 12th, 2018
March 12th, 2018
April 9th, 2018
April 30th, 2018
May 14th, 2018
June 11th, 2018
July 9th, 2018
The regular board meetings will begin at 6:00 p.m. at the District Office located at 124 West Central Avenue in El Dorado.

O. Appoint Board Representatives and Alternate to Serve on 2017-2018 Negotiations Team
Scott Starkey made a motion to appoint Norm Wilks and Tom Storrer as Board Representatives on the 2017-2018 Negotiations Team. Ryan Carson seconded the motion. The motion carried 6-0.

P. Appoint Board Representatives to Serve on 2017-2018 School Site Councils
On a motion by Bernie Spradling and seconded by Ryan Carson the BOE voted 6-0 to appoint board members to the following site councils:

Skelly Elementary School— Vicki Coash
Jefferson & Lincoln Elementary Schools— Bernie Spradling
Grandview Elementary School— Ryan Carson
El Dorado Middle School— Norm Wilks
El Dorado High School— Scott Starkey

Q. Appoint Board Representative to Serve on the District Leadership Team for 2017-2018
Bernie Spradling made a motion to appoint Tom Storrer to serve on the District Leadership Team. Tom Storrer seconded the motion. The motion carried 6-0.

R. Appoint Board Representatives (2) and Alternate to Serve on the Educational Facility Authority of Butler County for 2017-2018
Ryan Carson made a motion to appoint Norm Wilks and Scott Starkey to serve on the Educational Facility Authority of Butler County. Bernie Spradling seconded the motion. The motion carried 6-0.

8. Approval of the Consent Calendar

Norm Wilks made a motion to approve Part I of the Consent Calendar as stated below. Ryan Carson seconded the motion; the motion carried 6-0.

A. Part I
(1) Minutes, June 12th, 2017 regular meeting

(2) Financial Reports
Credit Card Report

(3) Activity Fund Reports

(4) College Course Approval

(5) Information

Norm Wilks made a motion to approve Part II of the Consent Calendar as stated below. Bernie Spradling seconded the motion; the motion carried 6-0.

B. Part II
(1) Rescind Policies from 2016-2017 Minutes not included in Board Policy (Resolution No. 17-2)

(2) Adopt Resolution to Allow Pre-payment of Utility Bills plus claims for food or gasoline associated with co-curricular or extracurricular student activities outside school district boundaries. (Resolution No. 17-3)

(3) Adopt 1116-Hour Resolution (Resolution No. 17-4)

(4) Adopt Resolution to Waive Generally Accepted Accounting Principles and Fixed Asset Accounting (Resolution No. 17-5)

(5) Adopt Resolution to Create an Activity Fund at El Dorado High School
(Resolution No. 17-6)

(6) Adopt Resolution to Create an Activity Fund at El Dorado Middle School
(Resolution No. 17-7)

(7) Adopt Resolution Authorizing the Destruction of Records (Resolution No. 17-8)

(8) Adopt a resolution to approve until September 1, 2017, the signatures of the 2016-2017 Board officers on checks (Resolution No. 17-9)

(9) Designate Truancy Officers
Appointments recommended:
El Dorado High School – Kevin House
El Dorado Middle School – Karla King
Grandview Elementary – Susan Holthaus
Jefferson Elementary – Chad Schuetz
Lincoln Elementary – Chad Schuetz
Skelly Elementary – Stan Ruff

(10) Appoint the Superintendent as Hearing Officer for Long Term Suspension or Expulsion

(11) Establish Mileage Reimbursement at the Federal Rate.
This recommendation applies to all mileage reimbursements.

(12) Establish Petty Cash Limits
The following petty cash fund amounts were recommended for emergency use, such as paying substitute referees:
Central Office $1,500
El Dorado High $1,500
Middle School $1,500

(13) Appoint the Superintendent as District Compliance Officer for Title VI, IX, Section 504, and 35.107 (ADA).

(14) Appoint Director of Maintenance/Transportation Kristy Lowrey as Authorized Representative to Federal Surplus Property Center

(15) Designate Intrust Bank as the official USD 490 Direct Depository and direct the Board Clerk to review/update bank signatures on file

(16) Designate the Butler County Times Gazette as the Official Newspaper

(17) Adopt Resolution to Allow Journal Entries to Contingency Reserve Funds (Resolution No. 17-10)

(18) Adopt Resolution to Establish Home Rule (Resolution No. 17-11)
(19) Adopt Resolution to Extend Term of Office (Resolution No. 17-12)

(20) Approve Title I Parent Involvement Policy

(21) Approve Community Concert Lease Agreement Renewal

(22) Approve Junior Wildcat Football Lease Agreement Renewal

(23) Approve Senate Bill 367 MOU regarding juvenile justice authority

(24) Approve Requests for Early Graduation

9. Updates

Sue Givens provided an overview of the transition timeline for the new Blackmore and Grandview elementaries. The bid process for the Performing Arts Center will begin this week.

10. District Policy Updates

Copies of the proposed KASB and additional policy recommendations were provided for review and consideration for final approval at the August BOE meeting.

11. Gift Proposal

Vicki Coash, mother of EHS Alum and former employee Kevin Coash, has offered to gift his parlor grand piano to the EHS Auditorium. Since the district grand piano will be relocated to the performing arts center upon completion of the building renovation, this will provide quality performance pianos in both district auditoriums. 

Bernie Spradling made a motion to accept the gift of a parlor grand piano from the family of Kevin Coash. Tom Storrer seconded the motion. The motion carried 6-0.

12. Easement Request

Brance Crawford has contacted the district about requesting access to a section of the north side of the bus lot to bore a saltwater poly pipe. This would be a specific purpose easement and subject to all city and county requirements. Mr. Crawford was present to answer questions regarding the request.

Ryan Carson made a motion to authorize the superintendent to secure the services of SunGroup Realty to negotiate a fair and equitable purchase contract based upon current market rate and value subject to all applicable laws of the City, County and State, for specific purpose easement as requested on district property located at 1518 West Sixth Avenue. Seconded by Scott Starkey, the motion carried 6-0.

13. Board Calendar

Agenda items for the 2017-2018 board meeting were presented for review.

14. 2017-2018 Budget

Kellen Adams reviewed July 1 Cash Balances and presented information regarding the preliminary 2017-2018 budget. The July 31st 5th Monday meeting will be moved to Wednesday, August 9th at 5:30 to review and approve the budget for publication with a public hearing to be held on Friday August 25th at 7:30 a.m.

15. Classified and Administrative Salaries

Scott Starkey made a motion to approve a 4% increase for administrative and substitute teacher salaries. Seconded by Bernie Spradling, the motion carried 6-0.

Norm Wilks made a motion to approve a 10% increase in all classified (hourly) employee pay, equivalent to 80 cents per hour to the classified base which results in establishing the lowest entry level wage at $9.00 per hour. Seconded by Scott Starkey the motion carried 6-0.

16. Approve USD 490 Personnel Recommendations

Bernie Spradling made a motion to approve the following USD 490 recommendations. Tom Storrer seconded the motion. The motion carried 6-0.

Transfer
Abbi Markowitz, from 1st Grade Teacher at Skelly to 4th Grade Teacher at Skelly;
Theresa Wessel, from 3rd Grade Teacher at Skelly to 5th Grade Teacher at Skelly;

Summer School
Replacement: Jimmy Fulcher, Summer School Aide, replacing Jason Williams;
Resignation: Jason Williams, Summer School Teacher

Substitute Teachers
Brad Amend, Steve Appleman, Dorothy Boucher, Sue Coble, Stacey Cook, Norma Doornbos, Mandy Duryea, Steve Fellers, Pamela Goldberg, Mary Good, Paula Hansen, Robyn Higgins, Mary Korkki, Vicki Lawrence, Leon Leachman, Bev Love, Larry McNown, Lila Mercer, Carolyn Meyers, Bonnie Owen, Michelle Page, Jackie Peiffer, Teresa Pendergrass, Margaret Quidachay, Desiree Riffel, Dean Roedel, Nancy Samp, Christine Schultze, Melissa Scott, Melissa Scribner, Marilyn Shaw, Vicki Shepherd, Cara Stevenson, Lionel Tipton, Julie Utech, Aaron Waldorf, Jami Williams

17. Announcements

• Walk-In Enrollment, August 3rd
• New Teacher Orientation, August 7th and 8th
• All-Staff Meeting, August 9th
• Special Board Meeting, August 9th @ 5:30

II. Adjournment

Board President Vicki Coash adjourned the meeting at 7:31 p.m.

Melissa Smith, Clerk of the Board
USD 490
Butler County, KS